5 Habits Every Fleet Manager Should Adopt
by Arina Smith Management 06 February 2021
Fleet managers have an extensive job description. They are responsible for managing a team, scheduling routes, budgeting, safety and maintenance, and keeping records. A good fleet manager will ensure all laws and compliance measures are followed.
A fleet manager is responsible for ensuring productivity, bettering turnaround times, and finding opportunities for saving costs. Among many things, a fleet manager needs to have an idea of which fuel card may work best for their fleet. This will help them to tackle rising fuel costs to increase margins for the business. This helps in improving bottom lines and creating a successful business organization.
Whether you are a fleet manager looking to improve your processes, or a company seeking someone to fill the job, we are here to help.
Here are the five habits every fleet manager should adopt:
1. Know Your Fleet Technology
As technology changes, the ability to adapt and implement new innovations can be beneficial. Experienced fleet managers know the value of fleet tech. From management software to smart cameras, keeping up to date with technology is a good habit to adopt.
The first step is to go digital, saying goodbye to paper records. Choose a solution with options to schedule maintenance and track your team. You can use fleet management software for electronic driver logs, GPS tracking, and driver routing.
2. Find the Right Drivers
Even with a modern, well-maintained fleet, you are still reliant on the skills of your team. When recruiting for drivers, take the time to find those who have experience with heavy vehicles. Depending on your routes, you may have different drivers for short and long trips.
By choosing the right team from the start and supporting them with ongoing training, you can reduce the risk of accidents caused by driver error.
3. Track Vehicle Maintenance
Every fleet manager needs to be aware of vehicle maintenance. Whenever possible, preventative maintenance should be a priority, with regular services and repairs. Keeping the fleet in top condition can improve fuel efficiency, and reduce the likelihood of a breakdown.
Planning your maintenance doesn’t have to be guesswork. You can track engine hours and alert you when maintenance is due by using GPS fleet tracking. By planning your maintenance in advance, you can reduce downtime.
4. Monitor Your Team
Your drivers will be on the road for hours at a time, and monitoring their progress can give you insight into your processes. Smart cameras can give you real-time feedback and support driver training. Plus, intelligent cameras can capture any incidents, and notify management within minutes.
By focusing on routing efficiency and promoting breaks, you can prevent accidents and reduce the need for overtime. Take the time to communicate with your staff, giving them the support they need to get the job done.
5. Create Goals
Having goals can help to grow the business and optimize your fleet. Achievable targets can motivate your team and encourage drivers to travel responsibly. What goals should you consider?
Look at reducing fuel consumption, minimizing the need for overtime, and aim for zero accidents. The goals may depend on company policy, but changing them regularly is a good habit to get into.
Adopting Good Habits
Fleet managers play a significant role in ensuring the transport reaches its destination. A committed fleet manager will be flexible and versatile and adopt good habits.
Know your fleet technology, and use management software and smart cameras to your advantage. Recruit drivers who are experienced and reliable, and give them ongoing training. Schedule preventative maintenance, using software to alert you when vehicle servicing is due.
Don’t forget to monitor your team and create goals for improved processes and a more efficient fleet.