Making Project Management Mistakes Can Derail The Entire Thing. This Guide Will Help You Avoid Them.

IT executives have tons of projects to manage on an everyday basis. With the added load come added problems. While no two projects can be precisely the same, the issues that can arise with projects can be pretty similar. 

Often, projects end up taking more time and more money than expected, even with the help of project management software. All of these can be due to project management mistakes that people make inadvertently. 

Project Management Mistakes You Need To Know About

Big projects, especially those with fussy clients, can often be challenging to manage. Constant requests for changes can be overwhelming, and the sheer volume of projects can, at times, get quite intimidating.

While we cannot tell you how to clean up your projects and make them perfect within a time frame, we can tell you about some common mistakes that IT executives and project management professionals make, even the best ones! 

Here are some of the joint project management mistakes and solutions to avoid making them in your career.

1. Learn to Break Down Big Projects into Small Pieces:

Big projects can be overwhelming at times, even for the most competent team. 

In order to make things seem less intimidating, it is essential to break down big projects into small, manageable tasks. By breaking down a near-impossible project, each individual team member gets a specific task assigned to them, which seems less intimidating and more manageable. 

With each task assigned to a competent team member, the task is completed in a much smoother manner without anyone feeling out of their league.

2. Clearly Define Each Individual Project:

As we all know too well, no two projects can be precisely the same. However, many managers tend to hand out projects to their teams without clearly defining the goals, challenges, and outcomes of the project. 

Just like any other task in life, it is much easier to go about a project once these parameters have been clearly defined. Create a realistic timeline with your team regarding milestones that you want to reach in the project within a stipulated time. 

It is also essential to define an outcome, a goal that you wish to reach by the end of the project. Talk about the challenges you can face as a team and as an individual and how to tackle such challenges. 

Clearly defining these parameters at the start of every project helps you sail smoothly through the rest of the journey.

3. Always Use a Project Management Tool:

Many project managers can get the feeling that using a project management tool is simply a luxury and can be done without. However, this is a grave mistake. 

A good project management tool such as monday.com or Asana can help keep your projects on track. Complementary to the previous point made, project management tools make it easier to define each project clearly.

It lets you know at what pace you are moving forward in a project, and it helps identify opportunities where you can opt for greater efficiency. 

It also helps you spot any mistakes or shortcomings in every individual project, helping you stay on the right track and steer you in the right direction. 

Every member of the team is notified of any changes taking place in the project so that no errors take place due to someone being left behind.

4. Learn to Adjust Your Game When Things Go Wrong:

Every project manager is well acquainted with the fact that despite all the right tools being used, the best strategies applied, and top teamwork established; projects can sometimes go wrong or even fail. 

However, a common mistake made by some project managers is trying to salvage a project that is heading for doom. The fear of failure is accurate, and it is a constant fear in managers’ minds. 

However, it is essential for project managers to take the guidance of a vehicle that provides them and their stakeholders with a transparent picture.

If a particular strategy or course of action is simply not working with a project, it is essential for a project manager to know when it is time to change the path. 

Giving up is definitely not an option; however, being stubborn with a particular course of action that is not working is also a path leading to eventual doom. Adjust resources, budgets, and delivery expectations to complement each project.

5. Keep All Lines of Communication Open:

Lack of good, open communication between a team and their project manager is a sure-shot recipe for disaster. 

The best way to be effective without being overbearing is to master the art of communication by communicating with the right people! 

Take advantage of technology, utilize video calling and online chats, and share documents with all team members to ensure that everyone is on the same page. Allow each individual of the team to feel confident to shoot you with questions, queries, and doubts.

Avoiding these five mistakes can be crucial for your projects as a manager. While these mistakes are ever-too-common, these tips should help you avoid them and help you move forward. 

Getting a CSM certification can prove to be highly effective, as it will make you a better project manager.

Bonus: Letting The Ego Slide In

We have covered most of the essential points that you need to remember. However, there is one golden rule that we feel we must mention. 

One of the biggest blunders and not mistakes is letting your ego slide into the conversation. This can be highly detrimental to the project and can have catastrophic implications for the whole thing. 

Therefore, please leave your ego aside. Otherwise, your project is bound to fail. As a result, you need to be calm, inclusive, and an active listener at the same time. 

That’s A Wrap!

With that, you have reached the end of our article on project management mistakes that project managers make. We have listed some critical errors that you need to avoid. 

Therefore, we expect you to learn and avoid committing those mistakes in your career. If you liked this piece of content, then let us know, and keep following us for more.

Thank you, and keep hustling.

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