How Can I Choose The Best Virtual Business Address For My Company?

If you are an entrepreneur, a small company owner, or someone who enjoys working remotely for their occupation, you might need to come up with a specific building to receive our mail. Virtual business address   

If you work from home or use a non-professional building for your office.   

You need to choose a professional location that can serve as the focal point for your company, the face of your company, and the destination that takes calls and receives mail.  

How To Choose The Best Virtual Business Address For Your Business?

If you work remotely or have a remote business, you must choose a logical virtual business address that works for your company.  

If you work remotely but your business is typically based on serving people in Portland, OR don’t choose a business address on the East coast!  

Instead, choose something that makes sense and is close to the clients you are in touch with.  

When setting up a virtual business address, which you can find from Opus Virtual Office, you might be thinking – do I need one? Can’t I use my home address? Although this can save some work up front, it can lead to confusion, unprofessional appearance, and other downsides that will negatively affect your business.  

Small business owners with remote businesses will typically start small and work their way upwards. However, the beginning of a company is always challenging.  

You may face many setbacks due to the lack of exposure, funding, profit, and much more. The last thing you want is an unprofessional business address to lower your chances of success.  

For companies and entrepreneurs, a physical office address to direct mail and take phone calls is usually missing. So, they usually use their home when opening their company.

However, small business owners and remote entrepreneurs must instead set up a virtual business address for many reasons.  

Disadvantage Of Using Your Home Address:

If you use your home address, there are many downsides:  

1. Lease Problems:

with some homes, there are problems with the lease that say it cannot be used for a business. If you own an apartment, rent an apartment, or lease a house, check the contract.  

It may be said in the contract that you can’t use your place of residence for business. Ignoring this can get you in legal trouble.  

2. Zoning Issues:

The next factor that comes into play when choosing your virtual business address instead of a home address is the zoning restrictions. It can affect your ability to use your house. In some cases, businesses may not be allowed in your area.  

3. Privacy:

Privacy concerns are the last factor influencing why you should choose a virtual business address over a home address. Mixing your personal and private life can lead to a breach of data or client privacy. 

If you are a non-US resident starting a business in the US, the following section will be useful for you.  

How To Get A Virtual Address For My Business If I Am A Non-US Resident?

A brick-and-mortar business may not seem to be an accessible or easy option for non-US residents thinking of starting a business in the country. That is when a virtual business address will prove to be helpful.  

Moreover, with the recent shift in how businesses operate, there is no point in setting up a physical shop anymore. Moreover, this option will prove to be a huge benefit for such people, making their business appear local from anywhere in the world.  

A Step-By-Step Guide:

You should follow these steps to set up a virtual business address for your business:  

Step 1: No matter if you are entering a partnership or setting up a small business, sign up first. Even before you start the business, you should sign up for a virtual business address. This will serve as your legal business address that can support the formation of your business. 

Step 2: A notary will help you in this first step. Sign up to USPS 1583. Signing this form authorizes mail acceptance in your name without changing the address with USPS or directing where to forward the mail.  

Step 3: Mail scanning is another feature that you can use to view the mail from where you live. Meanwhile, look for an accessible filing system that allows you to download the digital copies of mail that need your immediate attention. 

Step 4: You can also look for a service provider that automatically sorts junk mail. You can do it manually to ensure incorrect sorting of mail does not lead to missing out on important information. 

Step 5: If you get the help of the sorting services, check that the mail is correctly sorted and scanned. You can do it manually initially to be careful or automate it from the beginning. This ensures that you are not missing out on important mail due to the time difference. 

Step 6: Proceed to add the address to all your business materials such as the site, business cards and stationery. This will keep the address fresh in people’s minds, making it easier for them to contact you 

Step 7: Update the business forms with the state of formation if it is an already established business. 

And It’s A Wrap!

When deciding if you should use your home address or set up a virtual business address as a remote worker, the choice is easy.  

Using a home address has many zoning concerns, privacy issues, and legal issues. A home address is a riskier move compared to a virtual business address.  

This is because of its professional appearance, ease of use, and phone system services. So, use this article to have your own virtual business address without the hassle of looking for a prime location! 

Additional Reading:

• 4 Business Ideas You Can Start Today
• 5 Most Common Business Structures To Determine What’s Best For Your Start-Up